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Jobs at Aspen Pharma Group

Aspen has a proud heritage dating back more than 160 years and is committed to sustaining life and promoting healthcare through increasing access to its high quality affordable medicines and products. Aspen has a market capitalisation of approximately US$10 billion, is the largest pharmaceutical company listed on the JSE Limited (share code: APN) and ranks a…
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Payroll Administrator
Group Finance Projects Junior Accountant
Method of ApplicationPayroll AdministratorJob TypeFull TimeQualificationBachelorsExperience5 yearsLocationGautengJob FieldFinance / Accounting / Audit , Human Resources / HR
OBJECTIVE:

Perform full payroll function (start to end), administer a portion of 15 payrolls, 600 heads. The purpose of the position is to ensure that all Payroll and HR Administration is done accurately and timeously.
MAIN DUTIES:

PAYROLL ADMINISTRATION

Capture, calculate and ensure accurate processing of payroll from input to output
Completion and submission of unemployment insurance forms (Monthly UIF Returns)
Provident fund withdrawal forms to be completed accurately for tax purposes
Provident fund, PAYE, IRP5’s, EMP 201/501 and Directives to be accurately submitted
Submission of EMP201 returns
Submission of EMP501 reconciliations
E-filing Submissions e.g, Directives
Monthly recons to be created, reconciled and submitted to Medical Aid Providers, SARS, Alex Forbes, etc.
CUSTOMER SERVICE

Handle all salary and benefit queries according to divisional requirements
Timely and accurate response to internal and external customer queries
Regular feedback sessions are held with the customer to ensure continuous improvement
MANAGEMENT OF LEAVE

Attend to all leave administration, filling, capturing and recons, etc.
DIY Leave Audit (Systems administration and maintenance)
BANKING

Create EFT payments, salaries, 3rd parties, etc.
Adhoc payments
FINANCIAL

Mitigate risks by ensuring accuracy with all allocation of payments
Cashbook and ledger interface to Baan
CONTINUES IMPROVEMENT PROCESSES

Capture / calculate payments, input into payroll
Tracking, capturing and management of time sheet/s
Attend to Garnishee Order queries from attorneys
Review all payroll input for monthly payroll, e.g, accurate processing of employee entitlements and statutory deductions which may include tax, pension, medical aid contributions, etc.
Prepare manual ad-hoc payments to staff members
On completion of the payroll run, print and distribute reports and payslips where necessary
Create & produce payroll reports on request
Issue duplicate IRP5 certificates on request
Filing
Keep up to date with Legislative changes, policies &/or governance impacting the payroll environment.
COMPETENCIES

SKILLS

Deadline driven
Analytical
Service orientation
Report writing
Communication
Time management
Financial
ATTRIBUTES

Initiative
Accuracy
Customer focused
Attention to detail
Logical thinking
Information seeking
KNOWLEDGE OF:

Payroll processes
Policies and procedures
Finance
QUALIFICATIONS AND EXPERIENCE:

Matric / Grade 12
Human Resources and/or Payroll Administration Degree or Diploma would be advantageous
Minimum 5 years payroll experience
CRS System knowledge will be advantageous
Experience of financial applications
Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 24 June 2020. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

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Group Finance Projects Junior AccountantJob TypeFull TimeQualificationBachelorsExperience1 yearLocationEastern CapeJob FieldFinance / Accounting / Audit
ROLE PURPOSE:

To implement, manage & control new group finance projects to improve efficiencies and ensure adherence to financial policies & procedures and controls. Perform ad hoc Financial Management or other key Finance Roles to Group companies.
SPECIFIC OUTCOMES / ACCOUNTABILITY:

PROJECTS – OVERALL

Using Project brief from top management, do detailed analysis of Business Entity needs and compile Project Plan and Approach/Charter
Ensure the Project Charter is kept up to date
Project Team and Steercom
Project scope
Project approval levels
Risk assessments
Policies & procedures
Work Instructions & Training Documents
Time line
Financial responsibility
PROJECT PLAN AND EXECUTION- AD HOC

Identify all areas of improvement and possible increased productivity within division Provide recommendations to reduce financial and time waste.
Assist local teams in all Finance areas of ERP, BI or ad hoc projects/implementations
Provide feedback and interact on a regular basis with local team manager and Group Finance Project Manager
Provide monthly commentary on project status
Financial, Business and Project issues and risks
Arrange Project meetings
Ensure implementation and adherence to financial controls within the business. Provide financial advice and direction within Business or specific Business Entity/ Division. Create financial awareness
Ensure financial links to rest of Business remain in tact
Promote link between finance and IT in order ensure improved systems are implemented
Implement corrective action and monitor results
Record lessons learnt and share with other Business entities
Compile Training documents and Work Instructions
Train division in new methods and processes
Assist the local business during project and go-live phases
Assist with all reconciliations between Group Reporting systems and identify improvements in the processes.
Give hand over of project product to the Business
CUSTOMER SERVICE

Support line managers in business decisions
Provide accurate information for decision making
Ensure adherence to all deadlines
All queries are followed up and resolved in the shortest possible timeframe within policy framework
A professional attitude is displayed when responding to customer’s needs.
Methods for improving customer services are proposed, developed and continuously updated.
Internal and external customers are constantly updated as to the progress of their queries
FINANCIAL FUNCTIONS

Maintain financial accounting systems integrity and confidentiality
Need to assist in preparing management account packs, year-end packs per head office requirements Ensure adherence to internal controls
Review of disclosure schedules for accuracy VS ledger
Assist business with reconciliations
Review ledger reconciliations for completeness and accuracy
Share Group policies and ensure policies are adhered to
Set action plans form variance
Analysis of management information
Reconciling GFS to COGNOS
Communicating differences
Resolving reconciling differences
GFS Master data maintenance
GFS Testing & UAT
Assist Group Financial Accountant with GFS Users Training
Compiling Training Materials for User Training
CORPORATE GOVERNANCE

Ensure accounting adheres to IFRS and companies act
Ensure internal controls are tested i.e. fixed assets verification, stock counts
Improve internal controls on an ongoing basis
Review balance sheet budget variance reports
Manage statutory audit report
LEARNING AND GROWTH

Information is gathered about development needs
Training and development is negotiated with manager.
Learning solutions are identified, proposed and implemented according to ongoing personal and team development plans.
Best practice is encouraged to ensure expertise.
Up-skilling and multi-skilling are co-ordinated in line with staff development.
EDUCATION AND EXPERIENCE REQUIRED

B.Com and Articles or similar
SAP FI/CO knowledge- advantage
Min 1 year working experience in a manufacturing environment
Good to at least have supervision of staff at article clerk level Prior experience in the interpretation and use of accounting standards and the Companies Act
Experience in implementing financial controls will be beneficial l
Experience in implementing new systems will be beneficial
Must have a valid passport
Must be able to travel (Local and International)
SKILLS AND ATTRIBUTES

Computer literate – proficiency in Excel, Word, PowerPoint and SAP, BPC, TM1
Planning and Organising
Time management
Problem solving
Budgeting
Analysing trends
Decision making
Report writing and presentation skills
Project management
Forecasting
Initiative
Attention to detail
Team player
Project implementation
Corporate governance
ASPEN COMPETENCIES

Performance Driven
Accountability/ Ownership
Deals with Ambiguity/ Embraces Change
Communicates Effectively
Continuously Grows & Develops
Takes Action with integrity

Method of Application
Use the link(s) below to apply on company website.

Payroll Administrator

Group Finance Projects Junior Accountant

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